1
Capture
Turn handwritten notes, photos, and voice into clear digital records without changing staff routine.
Photo to recordVoice notesPhoto uploadQuick log
CQC inspection readiness software · UK adult social care
The governance layer your care records don’t have.
Whether your team works on paper, in a digital care record system, or both, Care-Meter turns daily notes into Reg 17-defensible evidence and a live inspection-readiness score. We don’t replace your records. We make them inspection-ready.
Free for your first 10 residents · no cardWorks alongside any digital care record systemFlat per-home pricing
Care-Meter
CQC Inspection-Ready Care Records: What Managers Get Instead of the Pre-Inspection Scramble
One place to see what was recorded, what needs review, and what could become a problem before it does. Whether your records start on paper, in a digital care record system, or both, Care-Meter governs them the same way.
Clear records, not unreadable notes
Turn handwritten notes, photos, voice, or care-record-system exports into structured digital records.
Review issues before they become risk
Catch missing detail and overdue actions earlier.
Evidence ready when you need it
Keep a timeline you can use when CQC arrives.
Built for CQC evidence
Supports Regulation 17 record quality
Tracks incident follow-up
Shows evidence gaps early
Speeds up inspection prep
Why most care records fail when it matters
CQC does not ask what happened.
It asks whether you can show it.
Records break down fast, whether they live on paper, in spreadsheets, or in a system no one has time to use properly. Notes get missed. Follow-up slips. When inspection starts, evidence takes days to pull together, and Reg 17 is the regulation you fail.
1 in 5
care homes still have no digital records, and inspectors know it¹
Days, not hours
to pull together evidence, even when records already exist somewhere
2× more
self-funders choose Outstanding-rated homes³
¹ DHSC Adult Social Care Provider Technology Survey, February to March 2025. DSCR adoption estimated at 80% of CQC-registered provider locations as of July 2025.
³ ONS, Care homes and estimating the self-funding population, England: 2022 to 2023. Statistically significant difference between Outstanding (50.9%) and Inadequate (24.0%) rated homes.
How it works
How Care-Meter gets you off paper
Capture notes the way staff already work, catch problems earlier, and pull evidence faster, whether records start on paper or in a digital care record system you already use.
2
Review
Spot missing detail, overdue follow-up, and recurring risk before it becomes a bigger problem.
Review queueRisk alertsAudit trailDuty of Candour
3
Prepare
Pull the evidence you need, already organised for inspection. See where your evidence is strong before the inspector does.
PIR supportMock inspectionEvidence exportCoverage view
Every feature has a regulatory reason
Everything managers need. Nothing that slows them down.
Every feature helps you do one of three things: record faster, review earlier, or prove more.
Record faster
- Photo notes turned into clear records
- Voice notes saved as written records
- Typed entries sorted by resident and care type
Review earlier
- Manager review before notes become permanent
- Overdue actions and recurring risk flagged early
- One place to see what needs attention
Prove more
- Evidence bundles organised for inspection
- Live view of where evidence is strong or missing
- Tamper-proof audit trail with full timestamps
Regulatory grounding
Built around the rules managers are judged on
Care-Meter helps managers keep better records, track follow-up, and prepare clearer evidence for inspection.
Regulation 17
Better records, clearer oversight, and a record managers can review, act on, and stand behind.
Regulation 18
Helps flag notifiable incidents and prepare the follow-up behind them.
Regulation 20
Tracks Duty of Candour steps (apologies, written follow-up, investigation updates) with overdue alerts.
Single Assessment Framework
Shows where evidence is strong and where it is still missing.
Why this isn’t another digital care record system
Care-Meter does one job.
We don’t do rostering. We don’t do family apps. We don’t run a feature checklist. We turn the evidence your team already creates, wherever it comes from, into evidence a regulator can read.
Other systems make you abandon paper.
We accept it.
Most digital care record platforms ask managers to retype five years of handwritten records into a web form, or to pay a vendor to do it. Care-Meter takes a phone photo. The migration cost that keeps paper homes on paper isn't your migration cost.
Other systems claim CQC-compliant records.
We map every record to a Quality Statement.
Compliance isn't a label. It's a structured trail of evidence against the 34 statements in CQC's Single Assessment Framework. Care-Meter does that mapping at the moment of capture, not as a report you generate before inspection.
Other systems run with sixteen sub-processors.
We run with five.
Resident care data should pass through as few hands as physically possible. We don't share it with marketing analytics tools. We don't licence anonymised cohorts to research bodies. Your data, your control, and we publish the list.
Other systems try to be your eMAR, your rota, and your family app.
We read what they all produce.
We don’t build eMAR. We don’t build rostering. We don’t build care planning. We don’t build a family portal. Those products exist and the good ones do their job well. What didn’t exist until now is a governance layer that ingests their output and tells you, before CQC does, where your evidence is incomplete, late, or contradicting itself. Missed doses. Unsafe staffing patterns. Falls without follow-up reviews. Reg 17 gaps that compound until inspection arrives.
Works alongside what you already have
Care-Meter doesn’t ask you to re-platform.
Whatever your team uses today, whether paper, a digital care record system, or both, Care-Meter ingests, structures, and governs the records you’re already creating. We don’t replace your stack. We make it defensible.
Still on paper or spreadsheets
Photo, voice, OCR, or typed capture turns handwritten notes, MAR charts, and incident books into structured, reviewable records. No typing duplication, no system mutiny on the floor.
Already on a digital care record system
Export weekly. Care-Meter ingests, runs Reg 17 evidence completeness checks, drafts Reg 18 notifications, and produces your inspection pack. We don’t replace your DSCR. We govern its output.
Some digital, some paper
Quick Capture handles whatever surface a record arrives on: paper, photo, voice, typed, or import. One inspection-readiness view across the whole home, not three.
Pricing
Flat per-home pricing. No surprises.
Per home, not per user. Per outcome, not per feature. Staff turnover never costs you a seat upgrade. The only thing that changes your bill is the number of homes you run.
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Start here
Free
Try Care-Meter on your first 10 residents, no card, no time limit
£0/forever
Up to 10 residents
Photo capture: handwritten notes become clear records.
Manager review before notes become permanent.
Tamper-proof audit trail.
Single home, unlimited carers.
Ready
For homes moving off paper or spreadsheets
£149/month
Price is per care home
Everything in Free, with no resident cap.
Voice notes saved as written records.
Incident log with built-in checks.
Unlimited carers and residents.
Most popular
Govern
For homes that need stronger oversight
£249/month
Price is per care home
Everything in Ready.
Duty of Candour tracker with overdue alerts.
Recurring risk flagged early.
Clear view of what needs attention.
Guided incident review for root cause and next steps.
Coverage view across 34 CQC statements.
Inspect
For homes that need evidence ready on demand
£349/month
Price is per care home
Everything in Govern.
PIR support from live records.
Mock inspection across all 34 SAF Quality Statements.
Draft Reg 18 notifications faster.
Evidence bundles organised for inspection.
Priority support and dedicated onboarding.
Free forever for up to 10 residents · 14-day trial on paid plans · No card required · Cancel anytime
Group and multi-site
Volume discount from 3 homes. Group dashboards and cross-site risk views included.
From £199/home/month
Get started
Still piecing records together when it matters?
Fix it before it costs you.
Start free on your first 10 residents. Whatever your records look like today, whether paper, digital, or both, Care-Meter has them inspection-ready in under an hour.