01
Capture
Staff choose photo (handwritten note or printed form), PDF upload, typed text, or voice recording. The source file is stored with the record; nothing is discarded.
Live: photo and typed on every plan, voice depending on planAll plans
Any record. Any surface. One inbox.
Quick Capture is Care-Meter's frontline input layer. It accepts care evidence from paper (photo or PDF), typed entry, and voice without requiring staff to learn a new workflow before they can use it.
Every entry lands in the same manager review queue regardless of how it was captured, so you get a single inbox across all input methods rather than separate paper piles, voice memos, and typed note lists.
app.care-meter.co.uk/review
Left to review 3Needs attention 1Ready 21 confirmed
P
Margaret Chen · Rm 12
"Left knee pain noted during morning care..."
68%Mobility NoteSafe
V
Arthur Patel · Rm 7
"Morning personal care completed. Resident alert and settled..."
94%Clinical NoteEffective
T
Dorothy Fletcher · Rm 9
"Pressure area check completed. No concerns..."
88%Personal CareCaring
Regulation 17: confirmed notes are timestamped, hashed, and sealed in the audit vault.
How it works
Three steps from capture to evidence
02
Extract and classify
OCR (for photos/PDFs) and transcription (for voice) pull the text. The AI pipeline classifies the note against the CQC assessment framework currently in use (versioned as the framework changes), assigns a fidelity score, and surfaces potential clinical or safeguarding risk signals for a manager to review.
03
Manager review
The note enters the review queue as PENDING_REVIEW. The manager sees the original capture, the extracted text, the AI's classification, the fidelity score, and any flags, then approves, edits, returns to the carer, or escalates to an incident.
What it replaces
The old way
The end-of-shift paper shuffle: notes written during rounds, collected into a folder, handed to the manager to read, then either filed or retyped. Quick Capture closes that loop on the device in the carer's pocket before the shift ends, and the manager sees it in the queue without anyone walking a folder across the building.
Regulatory grounding
What this means for inspection
Quick Capture produces evidence that maps to Regulation 17 (Good Governance): records that are accurate, complete, and contemporaneous, with a manager review trail. Every note carries the original source capture, the processing provenance, and the manager's verification decision, so when an inspector asks "how do you know this was reviewed?", the audit trail answers that.
It also supports the Safe and Effective Staffing quality statement: carers can capture care evidence at the point of work rather than after a shift ends, which keeps records closer to the moment of care.
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Quick Capture availability depends on your plan.
Regulation 17: Good GovernanceSafe and Effective StaffingGovernance, management and sustainability
Care-Meter
See it on your own service
Book a demo or contact us and we will set up your service with you.